Payroll Coordinator

FLSA Status: Non-Exempt
Prepared Date: February 20, 2024
Hiring Manager Job Title: Senior Manager, Human Resources
Employment Status: Part-time Regular
Primary Location: Philadelphia, PA

Job Summary

Reporting directly to the Senior HR Manager, the payroll coordinator will support data entry and data verification during the payroll process to ensure timely and accurate payments to employees, as well as other payroll related reports and duties.

Essential Duties & Responsibilities

  • Process employee bi-weekly and semi-monthly payroll accurately and on time.
  • Manage employee time data and ensure accuracy of hours worked.
  • Keep employees informed of important dates affecting payroll, including deadlines, pay dates, and holidays.
  • Process payroll adjustments, such as retroactive pay, bonuses and any other supplemental pay.
  • Maintain and update employee payroll records.
  • Process payroll deductions and other withholdings.
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Prepare and maintain accurate records and reports of payroll transactions.
  • Respond to employee inquiries regarding payroll matters.
  • Work with HR to ensure compliance with federal and state payroll regulations.
  • Collaborate with HR department to ensure accurate employee data and resolve any discrepancies.
  • Work with accounting team and grants administration to ensure finalizing of payroll data to external sources.
  • Assist with year-end payroll activities, including W-2 review and distribution.
  • Generate payroll reports as required.

Education & Experience

  • Minimum of 2 years of payroll experience required.
  • Must have experience working with ADP Workforce Now.
  • Exceptional attention to detail and data accuracy.
  • Excellent organizational and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Bachelor’s degree preferred but not required.
  • Must be a team player.

Application Instructions

Please email your cover letter and resume to talent@monell.org.

Equal Employment Opportunity Statement

Monell provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.